Intelligent Document Scanning & Workflow Automation
We don’t scan files. We Scanalyze them.™
ScanMyDocs helps businesses convert paper records into searchable, organized, and usable digital information through secure scanning, OCR, indexing, QR workflows, and data extraction.
From Paper to Searchable Information
Boxes, folders, invoices, books, and records.
Automated separation and naming.
Searchable PDFs and text capture.
Indexes, metadata, CSV, and Excel.
More than scanning. Complete document workflow support.
High-Volume Scanning
Bulk conversion of boxes, folders, legal files, business records, and archives into clean digital PDFs.
QR & Barcode Workflows
Automatic document separation, file naming, and batch organization using QR codes, barcodes, and separator sheets.
OCR & Searchable PDFs
Convert scanned images into searchable PDFs so staff can quickly find names, dates, invoices, and case information.
Indexing & Data Extraction
Capture key fields such as client names, invoice numbers, dates, document types, and export them to CSV or Excel.
ScanViewer™ INCLUDED
Every production includes a branded browser-based document viewer. Password-protected, organized index, open in any browser — no installation required.
- ✓ Branded with your firm or client logo
- ✓ Password-protected access
- ✓ Full PDF viewing in browser
- ✓ Download individual files or all at once
ReviewDesk™ UPGRADE
Upgrade to ReviewDesk™ for a complete document review experience. Tag, annotate, and export your review set — all from a secure browser window.
- ✓ Everything in ScanViewer™
- ✓ Tag documents: Responsive, Privileged, Hot & more
- ✓ Attorney notes per document
- ✓ Export Review Log & Privilege Log (CSV)
- ✓ Tags saved between sessions
A structured process from paper to digital access.
Paper Records
QR Separation
OCR
Indexing
CSV / Excel
Secure Delivery
Quality Review
Built for records-heavy organizations.
Elder Law & Medicaid
Applications, recertifications, guardianships, nursing home planning, and audit-ready Medicaid files.
Law Firms
Closed case files, litigation support, discovery documents, searchable PDFs, bookmarks, and structured archives.
Property Management
Tenant files, leases, vendor records, monthly invoices, checks, and property-level document organization.
Healthcare & Business Offices
Forms, records, compliance files, HR records, accounting documents, and secure PDF archives.
Archives & Historical Records
Books, fragile papers, photos, bound volumes, and long-term digital preservation projects.
Invoice & AP Processing
Invoice scanning, OCR, indexing, key field capture, and exports for accounting workflows.
Sensitive records, handled securely — wherever the work happens.
We scan on your premises or at our facility, depending on your engagement terms. Either way, your paper originals and digital files are protected by strict data handling, technical, and physical safeguards from first page scanned to final handoff.
- Scanning equipment never connects to client networks — no PHI/PII transmitted during capture
- Encrypted workstations and storage media (BitLocker / hardware-encrypted SSD)
- OCR and processing performed locally — no cloud or third-party services without written client approval
- Documented chain of custody through scanning, QC, and handoff
- Equipment and drives secured in a locked safe when unattended
- Files delivered via encrypted media, secure transfer, or direct upload — no data retained after verification
Simple pricing for standard record boxes and larger projects.
For many projects, we can quote by the box instead of making the process complicated. Pricing depends on document prep, OCR, indexing, file naming, book scanning, data extraction, and delivery requirements.
Ready to turn paper records into searchable digital files?
Tell us about your boxes, files, or workflow problem. We’ll help you choose the right scanning and indexing approach.
Start a ProjectTalk with ScanMyDocs.
Need a box scanning quote, legal file conversion, Medicaid archive workflow, property management invoice scanning, or an on-site digitization plan? Reach out and we’ll discuss the best approach.
New York City Office
1 East 28th Street, New York, NY 10016
Long Island Service Area
Serving Nassau & Suffolk Counties by appointment